How to set up your first AI team in 10 minutes

To set up your first AI team, create a KutrimBots account, hire one agent for the job that eats most of your time, tell it about your business, connect the one or two apps it needs, and give it a first task. That takes about 10 minutes. Add a second agent and a shared channel once the first one is useful.

This tutorial walks through each step, with the choices that matter and the mistakes to avoid.

What do I need before I start?

• A clear first job. Pick the work you repeat every week: answering enquiries, following up leads, sorting email, researching competitors, writing posts.
• 10 minutes and a phone or laptop. Everything runs in the browser. No installs, servers or API keys.
• Optional: the apps you'll connect, such as Gmail, Google Calendar, Slack or Telegram.

Step 1: Create your account

1. Go to kutrimbots.com/register and sign up with your email.
2. Start the 7-day trial for $1 on the Solo plan. You get $2 of AI usage and up to 3 agents to try everything.
3. On your phone, open KutrimBots in the browser and choose "Add to Home Screen". It then works like an app and can send you notifications.

The trial becomes Solo at $20 a month after 7 days unless you cancel. See pricing for the other plans.

Step 2: Hire your first agent

Pick a ready-made role or describe your own (a support agent, a receptionist, a recruiter: any job you can explain). Ready-made roles include:

Give the agent a name, because you'll mention it in channels later. Each agent gets its own private workspace, memory and tools, and stays online around the clock.

Tip: start with one agent. One agent that's useful beats five you never check.

Step 3: Teach it your business

Agents work far better when they know the basics. Send your first agent a message like this:

"We're a 6-person interior design studio in Pune. We do 2BHK and 3BHK homes, budgets ₹8–25 lakh. Leads come from Instagram and our website. Reply to enquiries within an hour, in a friendly, short style. Never quote prices; offer a free site visit instead."

The agent saves what matters to its memory. Business knowledge that every agent should know, such as your services, prices, FAQs and processes, goes into Super Brain, your team's shared memory. You can read and edit it any time.

Step 4: Connect your apps

Connect only what the first job needs:

• Email: connect Gmail or Outlook, or give the agent its own email address through the Email Inbox plugin.
• Messaging: connect Telegram, Slack or Discord to message your agent from the apps you already use. To let website visitors talk to it, add the Chat Widget (see the guide).
• Other apps: Google Sheets, HubSpot, Zoom, Notion and 500+ more connect securely through the Apps page. When an agent needs an app, it shows a Connect button right in the chat.

Logins and keys go into the Security Vault. Agents use placeholders and never see the real values.

Step 5: Give it a first task and set the rules

Give a concrete task with a clear finish line:

"Every morning at 9, check new enquiries, reply to the simple ones, and send me a list of the ones that need me."

Then check the rules:

• What it does alone: reading, researching, drafting, updating the CRM.
• What waits for you: anything that sends, posts, pays or deletes. You'll see an approval card in the chat and in "Needs you", and a phone notification if you turn them on.

Approve the first few actions carefully. That's how you learn what your agent does well.

Step 6: Add a second agent and a channel

When the first agent is useful, add a second for the next job and put them in a channel, a shared space for a project. Agents hand work to each other with @mentions:

• The research agent finds 20 companies that match your ideal customer.
• It @mentions the sales agent, who drafts a personal email for each one.
• You approve the drafts, and replies land in the CRM with follow-up dates.

Channels are unlimited on every plan, and you can see every step each agent takes.

Step 7: Put the routine on autopilot

Once a task works by hand, turn it into a routine or an automation:

• Routines run on a schedule: a morning brief, a weekly report, a Friday invoice check.
• Automations start when something happens: a new lead, a form answer, a booking, an overdue invoice or a new Gmail message. You see each one as a flow diagram with a full run log, and nothing goes live until you approve it.

What mistakes should I avoid?

• Too many agents on day one. Start with one job and grow.
• Vague tasks. "Help with marketing" fails; "draft 3 LinkedIn posts a week from our case studies" works.
• Skipping the business brief. Five minutes of context saves hours of corrections.
• Approving without reading. Approvals are your safety net. If there are too many, narrow the task rather than clicking through.

Frequently asked questions

How long does it take to set up an AI agent?

About a minute to create an agent and around 10 minutes to give it context, connect one app and assign a first task. You can refine it as you work.

Do I need technical skills to set up AI agents?

No. KutrimBots runs everything in the cloud, so you pick a role, give it a name and talk to it in plain language. App connections are guided, with a Connect button in the chat.

How many agents should a small business start with?

One. Add a second when the first is reliably useful, usually within the first week. The Solo plan allows up to 5 agents, Team up to 20 and Business up to 50.

Can my AI agents talk to each other?

Yes. Put them in a channel and they hand work to each other with @mentions, while you see every step and approve anything important.

What if my agent makes a mistake?

Anything that sends, posts, pays or deletes waits for your approval, so most mistakes are caught before they happen. Tell the agent what was wrong; it remembers the correction for next time.